This policy supports the integrity of the NEEC education program by ensuring appropriate staff-to-participant ratios and providing a safe and effective environment for both visitors and employees.
All groups must have a booking prior to visiting the NEEC. Bookings can be made by calling 1800 020 067.
Bookings are confirmed by an email sent to the booking agent. It is the responsibility of the booking agent to contact the NEEC if an email is not received within 24 hours or if there is any problem with the booking confirmation.
Groups unable to make a suitable booking may request to be put on the waiting list. Sessions which become available due to cancellations will be offered to groups on the waiting list.
The maximum number of participants in each session is:
Larger groups should book multiple sessions to ensure all participants are able to take part.
Adults accompanying school groups are not included in these numbers. However, if the number of accompanying adults results in the total number of participants exceeding 50, some may be asked to sit out to ensure a quality experience for students is maintained.
Groups who arrive at the NEEC with numbers exceeding the maximum may be asked to have excess participants sit out in order for the rest of the group to participate. The NEEC will provide suggested activities/options for those unable to take part in the program.
When groups exceed maximum numbers additional students will not be accepted, other than in exceptional circumstances. Acceptance of oversized groups is at the sole discretion of NEEC management and should be negotiated prior to the visit.
The NEEC should be notified of changes as early as possible. If group numbers change, the booking agent should contact the NEEC as soon as possible to discuss available options.
Bookings can only be changed by the agent who has made the booking. Groups who change booking agents should confirm the following details in writing:
The NEEC will confirm changes by sending an email to the booking agent.
If a group arrives more than 5 minutes late for their booking, the program may have to be shortened so that they still finish at the scheduled time and other groups are not disadvantaged.
If a group arrives more than 15 minutes late for their booking, the program may be cancelled at the discretion of NEEC management.
The AEC is committed to the following principles of service when dealing with NEEC bookings:
If a booking agent or visitor is dissatisfied with the application of this policy, they can have the concern addressed in writing by contacting the AEC at firstname.lastname@example.org.