This collection notice applies to anyone who applies to users of the ‘DemocraCity’ electoral education game application. This privacy notice explains:
This collection notice should be read in conjunction with the AEC Privacy Policy.
The AEC will collect and store the following information you provide when using the DemocraCity application. The information we collect will depend on the user.
To access the DemocraCity application teachers will be prompted to register with:
Teachers will then have access to an administrative module that allows you to create a session for your students. When creating a session, you can optionally enter the location (state) and electorate your school is in. The session will display a session key for students to access.
To access the DemocraCity application students will be prompted to enter the following information:
The DemocraCity application is directly related to enabling the AEC to complete one of its core functions; to promote public awareness of election and ballot matters, and Parliamentary matters by means of the conduct of education and information programs under the Commonwealth Electoral Act 1918 (Cth).
Specifically, personal information collected in the DemocraCity application will be used to:
The AEC will only use your personal information, or disclose it to a third party, in very limited circumstances. To maintain and support the DemocraCity application, the AEC may need to disclose personal information to service providers who will be providing support and maintenance for the application. Your personal information may also be used to respond to any queries you make to the AEC, regarding your use of the DemocraCity application.
We will obtain your consent for any specific use or disclosure of your personal information not covered by this collection notice or the AEC Privacy Policy.
The AEC will store your personal information to allow the AEC to be able to carry out the functions and purposes outlined above. All information will be securely stored in accordance with the AEC’s security policies and the Australian Government’s Protective Security Policy Framework.
AEC records, including records containing personal information, are created, kept and destroyed in accordance with the Archives Act 1983 and the preservation and destruction provisions in the Commonwealth Electoral Act 1918 (Cth).
When the personal information that we collect is no longer required, and there is no law, or court or tribunal order requiring it to be maintained, or becomes subject to the destruction requirements in the Electoral Act, we delete or destroy it in a secure manner.
Under the Privacy Act 1988 (Cth) you have the right to ask for access to personal information that the AEC holds about you, and ask that personal information be corrected. You can ask for access or correction by contacting the Privacy Officer using the details below. If you ask, the AEC must give you access to your personal information, and take reasonable steps to correct it if the AEC considers it is incorrect.
For further assistance, or if you wish to contact the AEC about this notice or the collection of your information, please contact the AEC's Privacy Officer.
You can make a privacy enquiry or complaint in writing, over the phone or through our online forms. Also note that our Privacy Policy contains information about how you can complain about a breach of the Australian Privacy Principles, and how the AEC will deal with such a complaint.
In writing: |
The Privacy Officer |
Over the phone: |
13 23 26 |
Online forms: |
You can make a privacy enquiry through our online privacy enquiry form. You can make a privacy complaint in writing, over the phone, or through our online complaints form by selecting 'Privacy' from the drop-down menu. |
Assisted contact options are also available.
More detailed information about the way the AEC handles your personal information is set out in our Privacy Policy. You can also obtain further information from the Office of the Australian Information Commissioner website, or by telephone on 1300 363 992.